Right, it’s the workweek again and what better way to start off your official duties than to have a more organised workspace.
Some people work better with a messy table while for others, a neat desk means better productivity (read more here). Well, whichever category you fall into, it works to your advantage when there’s some sort of organisation. Check out these tips to maintain an organised space, whether at the office or even home.
Pens and pencils – You may think you need 10 different pens in various colours for every other project but most of us, just actually use one type of pen for everything. Get rid of writing instruments that you don’t really need and check to see if these are still in working order. Don’t feel bad about throwing some out, it is just clutter. Donate them if it will make you feel better.
Notepads – It is probably one of the most important things to have on your desk. You should keep a notebook to specifically jot down telephone numbers, messages, names, order confirmations, flight numbers, etc. If you have a planner, that’s even better. It helps you to keep track of the vital infos and you don’t lose as many things with scraps of paper everywhere.
Drawers – Perhaps, one of the most often forgotten part of your desk. Clear out whatever that you haven’t been using in the last six months and compartmentalise each drawer with empty boxes/trays to have a more orderly space. Check back every three months to see if you have anything else to throw out.
Electronics – Items like cable modem, telephone wires, charger, etc shouldn’t be on your desk. This just introduces visual clutter. So use pieces of velcros to wrap those wires away or make sure the electronics/cables are tuck out of the way. Remember, the less clutter you have, the more organised you will be. Isn’t this a much nicer place to work?
Pocket stash – This means that your keys, phone, access tags, etc should have a designated home of its own. The ideal setup should be sitting in the top drawer or right beside your monitor. This makes it easier for retrieval and you have all your essentials in one spot so you don’t have to hunt for them.
Proximity rule – The key organisation tip is to have the things you use every day closer versus something you use only a few times each week. This is common sense but some people do arrange the desk for aesthetics sake rather than usefulness.
Easy access – We’re talking about productivity here, so easy filing is one of the most important aspect of organisation. Your filing system or cabinet should be within reach without needing you to walk far or even getting up from the chair. The more effort it requires, the more you’ll be tempted to just put those files on your desk en route to becoming a white elephant in the middle of the room.