We can get lost in the day-to-day business of our lives; here are some tips to help you manage time more effectively.
Two words – importance and urgency! As humans, it is the norm to focus on things which demand an immediate response, like notifications on phones, and to delay things which are most important, like exercising.
But to be really productive, you need to look at what you spend your day doing. In most cases, the tasks are not things you chose; rather those are what being asked of you. So it is a constant battle between things that are most important and things that are most urgent. To fix that, here’s what you can do:
We, humans, tend to operate on the basis that when someone asks you to do something, you almost always say yes. Don’t be afraid to say no once in a while just because you were asked nicely. People tend to instinctively respect those who can say no.
It’s ok to watch TV or surf the Internet but do so in a manner that does not require you to be glued in. You can do a lot with those hours you spend catching up on the latest series or Facebooking. It is just about balancing your time with what’s important.
Modern technology has made it impossible to focus properly. With emails and social media demanding our constant attention, these are now an addiction of sort. The solution is simple – turn off all your notifications! Choose to check these things when you have the time to be distracted, like lunch break.
Schedule your priorities
Change the mindset of “I’ll get round to it” and give your highest priorities a set time in advance. Say no to anything that would stop you from accomplishing things that matter to you and arrange to do it. This is about being disciplined with your time.
Again, everyday you will find things that demand your attention but do turn off from unnecessary requests. There are people or task you won’t find time to reply to and these are requests you can allow yourself to forget. The payoff is you get done what really matters.
Less volume, more time
There’s always millions of thing you need to do but the trick is to pick no more than 1 – 3 a day and relentlessly pursue those. Your brain will try to go against this limit and other people will not like it but do it anyway. Refocusing your all on one task at a time is definitely more efficient that multi-tasking. It gives you time to excel at your job.